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Process Map


CASE: Jeff is an engineer working for RoadTrans. On the 12 February he sends an email to the Purchasing Department requesting them to order a MacBook Pro. Julie, the Purchasing Officer creates a purchase order in MYOB for the MacBook Pro and sends it to the Apple Store. Two weeks later the Apple Store sends Julie an invoice for the MacBook Pro which Julie enters into MYOB (converting the order to a bill). She notices that the Apple Store is giving 5% discount if RoadTrans pays within 7 days. As an astute employee Julie prepares the bank transfer and submits it to John, the Financial Controller for final approval. John takes his responsibilities seriously and checks if Jeff has a budget for this purchase, which he hasn’t so he rejects the payment. John then contacts Jeff’s boss, Justine to discuss. Justine said she had no knowledge of Jeff’s purchase and when she questions Jeff he says that he hasn’t received the MacBook Pro so all is OK. REQUIRED: 1. Draw a Process Map (see Lecture 7) for the above case. 2. Identify the major 2 control issues and suggest a solution. Your solution should state what control activity(s) it uses (See Lecture 3). 3. Draw an updated Process Map with your solutions included. SUBMISSION: A 3 page Word document (no handwriting), submitted to Blackboard: • Page 1 – Process Map • Page 2 – The two major issues, your solution and the Control Activity(s). This should only take ½ page in total. If you mention more than 2 only the first 2 will be marked. will not be marked • Page 3 - Updated Process Map.